Case study · Pilot in flight

Gas House Gym, Spokane.
260 members. Zero hiccups.

Gas House is GymVision's first deploy — a Spokane Valley sports-performance + adult-fitness gym, 260 members, running a five-year-old PushPress install before the migration.

260

Members migrated

Zero data loss

$22.8k

Monthly MRR

Now at Stripe cost

Afternoon

End-to-end migration

$1.2k

Monthly fees saved

Platform + Stripe markup

The setup before GymVision

Gas House ran PushPress for five years. The platform did the basics — membership billing, class scheduling, a member portal. But the operator (Donnie Santos, head coach + owner) lived in six other tools to actually run the gym:

·Mailchimp for the monthly newsletter
·Twilio (raw API) for SMS broadcasts
·Calendly for trainer 1:1 bookings
·ChatGPT, manually, for follow-up drafting
·A spreadsheet for at-risk member tracking
·His phone, for the gym's main line

$1,200–$1,500/month total in platform fees + add-ons + Stripe markup, before counting the hours spent stitching it together.

Why they switched

Stripe at cost

$22.8k in monthly MRR was carrying a 2% platform markup — $456/mo just in fees. GymVision dropped that to zero.

One inbox for everything

Member SMS, broadcast composer, drip sequences, and AI-drafted replies in the same surface. No more tab-switching between Twilio Console and Mailchimp.

AI receptionist on the gym line

Donnie's phone stopped ringing during coaching. The Vapi receptionist answers, books trials, and routes only real escalations to him.

Members didn't notice

260 members got a one-tap migration email. 92% set up their new account within 48 hours. Zero support escalations.

From the operator

“Full quote landing here when the pilot dust settles. Headline so far: the platform fees alone covered the cost of switching.”

Donnie Santos

Owner + head coach, Gas House Gym

The migration

One afternoon, four steps.

Export from PushPress

30 sec

Members, payments, history. CSV bundle.

Import into GymVision

5 min

Drop the CSV. Column mapping is automated. Confirm counts. Done.

Members self-migrate

Async, 48 hr

One email to all 260 members. 92% set up before the weekend.

DNS flip

2 hr propagation

Custom domain points at GymVision. Old vendor never knows.

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Gas House Gym, Spokane.260 members. Zero hiccups.